Admitting System (ADS)

In-Patient record that covers from patient’s admission up to discharge. It records patient admission diagnosis, It generates daily census of operations, doctor admission summary, daily admission/discharge report, reports room occupancy, doctor activities which reports become relevant when preparing reports required by HMOs.

•In-Patient Registration
•Out-Patient Registration
•Census Report
•Daily Admission Summary
•Daily Discharged Summary
•Blacklisted Patient
•Room Inquiry (Occupied/Vacant)
•Patient Medical History Information
•List of Doctors’ Patient (Discharged, Current)
•System monitor’s patient
-Outstanding balance in the hospital from previous confinement upon re-admission
-Blacklisted Patient who absconded from the hospital

Billing System (BS)

BS Generates SOA, Patient Bill details and summary. Charges, payments and deposits originating from other departments/revenue centers are automatically posted to SOA..The discharge reports required by HMOs and other health coverage providers, even miscellaneous revenue and charge records that are not accessed in the system are automatically summarized into a final SOA, ready for payment and in turn becomes, ready for posting to Account Receivable database.

•Patient Bill Processing
•Philhealth Deduction Entry
•C/O Company Entry
•C/O HMO Entry
•C/O Employee Entry
•Professional Fee Entry
•Discount Entry
•Promissory Note Entry
•Current Account Receivable
•Account Summary (Company, HMO, Promissory, Employee)
•Patient Statement of Account (Summary, Detail)
•System monitor’s
Patient who exceeds credit during confinement and convert to cash basis
option (when patient converted to cash basis. System will not allow charges
slip entry from other department)

Pharmacy System (PHAS)

PHAS records movement (purchases and sales) of medicines and various pharmacy and hospital supplies. Purchases and sales, per patient, per department and total are generated periodically. Thus, when charges are posted and /or cash is paid by a patient, those are recorded automatically and generates an official receipt, then posted to individual patient’s journal and directly in the Account Payable database, inventory database and further broken down into Purchases, withdrawals of each and every inventory moved item. Fast moving items are recorded for automatic order from suppliers.

•Charge Slip entry
•Credit Memo Entry (Returns)
•Purchase Order Entry
•Delivery Receipt Entry
•Inventory Report
•Drugs And Medicine Reorder Generation
•Stock Ledger
•Daily/Weekly/Monthly Issue of Medicine
(In-Patient, Out-Patient, Cash/Over The Counter, Employee, Department)
•Daily/Weekly/Monthly Consumption of Medicine
•Daily/Weekly/Monthly Credit Memo
•Daily Income Summary
•Purchase order Report (Summary, Detail)
•Delivery Receipt Report (Summary, Detail)
•System monitor’s Quantity on hand, Stock Level
(Minimum and maximum) upon entry of charge slip

Philhealth System (PHICS)

PHICS is capable of generating Forms required by Philippines Health Insurance Corporation. Benefit Claims are automatically deducted from patient’s bill and in turn generates transmittal reports for eventual submission to PHIC.

•Philhealth Claims Computation
•Generate Philhealth forms (Front and back)
•Transmittal Report
•List Of Philhealth Deduction
•List Of Medicare Refund
•Automatic computation of patient claims. Total claims deducted to patient
statement of account

OPD System (OPDS)

OPDS maintains patient’s record from admission to discharge as an outpatient which becomes relevant when preparing Statement of Account (SOA)of the discharging patient and generating claims from HMOs and other health coverage providers.

•OPD Census
•Statement of account

Central Supply Room System (CSRS)

CSRS records the requisition, receipt and withdrawal of supplies stocked and maintained in the Central supply room. Reports of individual items and summary are generated. Receipts from suppliers and withdrawals by departments are recorded and summarized into the SOA. CSS traces easily those cash and charged to A/R movement of supplies. Fast moving items are recorded for automatic order from suppliers

•Charge Slip entry
•Credit Memo Entry (Returns)
•Purchase Order Entry
•Delivery Receipt Entry
•Inventory Report
•Drugs And Medicine Reorder Generation
•Stock Ledger
•Daily/Weekly/Monthly Issue of Medicine
(In-Patient, Out-Patient, Cash/Over The Counter, Employee, Department)
•Daily/Weekly/Monthly Consumption of Medicine
•Daily/Weekly/Monthly Credit Memo
•Daily Income Summary
•Purchase order Report (Summary, Detail)
•Delivery Receipt Report (Summary, Detail)
•System monitor’s
-Quantity on hand, Stock Level (Minimum and maximum) upon entry of charge slip

Laboratory System (LS)

LS generates patient result performed in the Laboratory, including laboratory work involving Clinical Chemistry, Microbiology, Immunology, Hematology and other work required by doctors. Final results can be accessed by Physicians or by anyone requiring the laboratory results by merely viewing them on the monitors of every department. This is to speed-up patient treatment. Charges to patient are posted to SOA. Laboratory system generates daily charges summary and census results report.

•Charge slip entry
•Generates the following result
Clinical Chemistry, Clinical Microscopy,Hematology Result,Immunology,Microbiology I
Microbiology II
•Daily/weekly/monthly Consumption Report
•Daily/weekly/monthly Charge slip report
•Result Census
•Generated Result is password protected and can be access by
authorized user to keep the confidentiality of patient’s data

X-ray/Radiology System (XRS)

XUS generates report on the result of patient’s Radiology and ultrasound procedures, xray examination, CT scan and other procedures. and Ultrasound like Ultrasound Examination, X-ray Examination and CT scan. Final results can be accessed by Physicians or by anyone requiring the XUSy results by merely viewing them on the monitors of every department. This is to speed-up patient treatment. Charges to patient are posted to SOA. Laboratory system generates daily charges summary and census results report..

•Charge slip entry
•Generates the following result
-CT Scan Examination
-Ultrasound Examination
-X-ray Examination
•Daily/weekly/monthly Consumption Report
•Daily/weekly/monthly Charge slip report
•Result Census
•Generated Result is password protected and can be access by authorized user to keep
the confidentiality of patient’s data

Pulmonary System (PS)

PS generates Arterial Blood Gases Determination (ABG) performed in the Pulmonary Department. Final results can be accessed by Physicians or by anyone requiring the PS results by merely viewing them on the monitors of every department. This is to speed-up patient treatment. Charges to patient are posted to SOA. Laboratory system generates daily charges summary and census results report..

•Charge slip entry
•Generates the ABG Determination
•Daily/weekly/monthly Consumption Report
•Daily/weekly/monthly Charge slip report
•Result Census
•Generated Result is password protected and can be access by authorized user to keep
the confidentiality of patient’s data

Cashier System (CS)

CS records official receipts evidencing cash, credit card or credit card payments. CS automatically updates patient’s A/R journal when payments are received, when HMO claims are filed, thus automatically updating the A/R, by patient and by summary. CS generates periodic summary of daily, weekly and monthly cash report. These reports are automatically recorded in the Journals and General Ledger Account.

•Official Receipt Entry
•Acknowledgement Receipt Entry
•Petty Cash Entry
•Daily Cash Report (Summary, Per Shift)
•System monitor’s
Over the counter Charge slip encoded by other department can be seen in the Cashier
Payment Entry to minimize retyping of charge slip detail.

HMO System (HS)

HMO system is capable of generating HMO, federal, county and city reports whose agencies cover the hospitalization and care of the patient. Benefit Claims provided by these private and public HMOs are automatically deducted from patient’s bill and in turn generates transmittal reports for eventual submission to HMOs.

Medical Record System (MRS)

MRS generates Medical History from patient’s admission to discharge.. MRS monitors hospital performance by summarizing Patient census, Patient Medical Case, Patient diagnosis and discharged condition.

•Update of Patient Medical History
•Final Diagnosis Entry
•Newborn Summary
•Cause Of Death Summary
•Leading Disease Summary
•In-Patient/Out-Patient Census
•Mandatory Report

Nursing Station

Nursing Station (NS)
NS monitors nurses’ and support activities of an In-patient. Mostly, in this NS, user can tag “may-go home” (MGH) patient in the system to alert other departments/revenue centers to encode charges immediately. NS, in doing so, avoids late forwarding of charges. When MGH is tagged, the Billing department prepares the final bill. When MGH is tagged, it prompts those involved to request, in advance, needed medicine, supplies or Laboratory, Xray, pulmonary and other procedures.

Accounting System (AS)

AS records, summarizes and even interprets all the transaction made by departments/revenue centers. Among others, AS is able to check and monitor Accounts Receivable, Accounst Payable, Income and Expenses, by patient, by departments, by period and the overall summary of any period’s transactions. The journals, cash receipts book, cash disbursement books are summarized into a Trial Balance, Profit and Loss Statements and Balance Sheet. AS generates a Cash Flow and Cash Budget Statements per revenue centers and in summary.

•Journal Entry
•Cash Receipt Entry
•Check Disbursement Entry
•Chart OF Account
•Account Subsidiary
•Transaction from all department post automatically to Journal
•Generates Journal Book
•Generates Cash Receipt Book
•Generates Check Disbursement book
•Generates Financial Statement (Trial Balance, Income Statement, Balance Sheet)